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Productivity Settings

The Productivity tab in Settings contains options to help you manage your inbox more efficiently.

Desktop Notifications​

Enable or disable desktop notifications for new incoming mail. When enabled, you will see a system notification for new unread messages in your Inbox, even when the MailCopilot window is in the background.

IMAP IDLE (Push Updates)​

When enabled, MailCopilot maintains a persistent connection to your mail server and receives instant notifications about new messages (IMAP IDLE protocol). This means new mail appears almost immediately without waiting for the next sync cycle.

Disable this option if you prefer to sync manually or if your server does not support IMAP IDLE.

Sync Interval​

Choose how often MailCopilot automatically checks for new messages (1, 2, 5, 10, 15, or 30 minutes). If IMAP IDLE is enabled, the sync interval serves only as a fallback — new messages arrive instantly via push. Set a longer interval to reduce server load.

Draft Synchronization​

When enabled, drafts you write in the compose window are automatically saved to your IMAP Drafts folder on the server. This allows you to access your drafts from other email clients as well.

Always Load External Images​

By default, external images in emails are blocked for privacy. Enable this option to always load external images without the privacy banner.

Conversation Grouping​

When enabled, related messages (replies and forwards) are grouped into conversation threads. This makes it easier to follow email discussions. Disable this option if you prefer a flat message list.

Keyboard Shortcuts Preset​

Choose between two shortcut presets:

  • Gmail -- shortcuts follow Gmail conventions (e.g., e for archive, # for delete).
  • Outlook -- shortcuts follow Outlook conventions.

See the Keyboard Shortcuts page for a complete list.

Send Delay​

Add a delay before messages are actually sent after you click Send:

  • Off -- messages are sent immediately.
  • 5 seconds / 10 seconds / 30 seconds -- the message is held in the Outbox for the specified time. During this time, you can undo the send.

This acts as a safety net, giving you a chance to catch mistakes right after hitting Send.

Offline Mode​

Download messages for reading without an internet connection:

  • Enable offline mode -- turn on offline caching of message bodies.
  • Download period -- how many days of messages to download (0 = all messages).
  • Max message size -- skip messages larger than this size (0 = no limit, in KB).
  • Folders to sync -- choose which folders to cache for offline reading.
  • Sync now -- manually trigger an offline sync.

Offline messages are stored as separate files on your computer and are available even when you have no network connection.